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Integrates with your EMR
Patient Reminder Automation
No-shows ↓30%
This month vs. last
HIPAA Compliant
PHIPAA Compliant
Trusted by 250+ Clinics
Book a Free 20-Min Demo
Send SMS, email, and call reminders automatically — fully synced with your scheduling system to reduce no-shows and save staff time.
See How It Works
Clinic Appointment Reminder Software
"Without automation, staff spend hours chasing confirmations instead of focusing on patient care."
Send SMS, email, and call reminders automatically — fully synced with your scheduling system to reduce no-shows and save staff time.
THE PROBLEM
Without timely reminders, patients simply forget — especially for appointments booked weeks in advance.
Patients Forgetting Appointments
Staff spending hours each day making calls that could be automated — pulling them away from patients in clinic.
Manual Reminder Calls Consuming Staff Time
Disparate tools and manual processes mean reminders fall through the cracks and tracking is impossible.
No Centralized Automated System
Unconfirmed appointments create scheduling chaos — last-minute cancellations leave gaps that can't be filled.
Inefficient Scheduling Workflows
Automated SMS, Email & Call Reminders
Reach patients on their preferred channel — automatically. Set it once and let Waive handle every reminder from scheduling to day-of.
Patient Confirmations & Two-Way Updates
Patients can confirm, cancel, or request a reschedule directly from the reminder — no phone call required.
Smart Follow-Ups for Unconfirmed Appointments
If a patient hasn't confirmed, Waive automatically escalates — sending a follow-up reminder so no appointment goes unconfirmed.
Real-Time Sync with Your Scheduling System
Waive integrates directly with your EMR or scheduling platform so appointment data is always accurate and up to date.
THE SOLUTION
Automate Patient Reminders with Waive
One platform handles every touchpoint — from first reminder to final confirmation — without lifting a finger.
2
3
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HOW IT WORKS
Up and Running in Three Simple Steps
Waive is designed to integrate into your existing workflow and EMR with minimal setup and zero disruption to your clinic operations.
Connect Your Scheduling System
Set Your Reminder Rules
Patients Confirm Automatically
Waive integrates with your existing EMR or scheduling platform. Our onboarding team handles the setup — no IT required.
Define when and how reminders go out — SMS at 48h, email at 24h, call at 2h. Fully customizable to your clinic's workflow.
Patients receive friendly reminders and confirm in one tap. Your schedule fills itself — with no staff involvement needed.
HOW IT WORKS
48 HOURS BEFORE
24 HOURS BEFORE
2 HOURS BEFORE
Every Appointment
Gets the Right
Reminder at the Right Time
Waive's smart scheduling sends layered reminders so patients have every opportunity to confirm — reducing no-shows without overwhelming them.
Book a Free 20-Min Demo
48h
24h
2h
First Reminder — SMS + Email
Follow-Up for Unconfirmed
Day-Of Reminder
Patient receives a friendly reminder with appointment details and a one-tap confirmation link.
If not yet confirmed, a second reminder goes out — giving patients another chance to respond.
A final reminder with directions and parking info ensures the patient shows up on time and prepared.
THE IMPACT
Improve Scheduling Efficiency
and Patient Attendance
↓30%
Reduction in No-Shows
Clinics using Waive see an average 30% drop in missed appointments within the first quarter.
10+
Admin Hours Saved Weekly
Stop making manual reminder calls. Your staff gets back hours each week to focus on in-clinic care.
3x
Better Patient Communication
Patients feel informed and cared for — improving satisfaction scores and long-term retention.
98%
Schedules Consistently Full
Confirmed appointments mean predictable, fully-booked schedules — and more consistent revenue for your clinic.
Private Practices
Multi-Location Providers
Specialty Clinics
Dental Clinics
Hospitals
WHO IT'S BUILT FOR
Improve Scheduling Efficiency
and Patient Attendance
Whether you run a single clinic or a multi-location network, Waive fits seamlessly into your operation.
WHY WAIVE
Why Clinics Choose Waive
Purpose-built for healthcare operations — not adapted from a generic CRM.
Fully Automated Reminder Workflows
Set it up once. Waive handles every reminder, follow-up, and confirmation from that point forward — 24/7.
No Manual Follow-Up Required
Smart escalation handles unconfirmed appointments automatically — staff are only looped in when necessary.
Seamless EMR Integration
Direct integration with your existing scheduling platform — no duplicate data entry, no manual syncing.
Easy Setup and Onboarding
Our dedicated onboarding team gets you live in days — with ongoing support from healthcare operations specialists.
Built Specifically for Healthcare Operations
Reach patients on their preferred channel — automatically. Set it once and let Waive handle every reminder from scheduling to day-of.
Reduced missed appointments
by 30% within 3 months
Average result across Waive clinics in their first quarter after activation.
Get These Results For Your Clinic
SEE WHAT OUR CLINICS HAVE TO SAY
Trusted by Clinics Across North America
From single-location practices to multi-site networks — clinics of all sizes rely on Waive.
“It’s had a huge impact on our office … lessen the volumes that were coming into the office and making sure that our front office remains as spaced out as possible"
"
Dr. Usha Parthasarathi
Psychiatrist & Medical Director, Peacock Clinic
"Our clinic has witnessed a noticeble transformation with Waive's solutions. They have streamlined our operations, automated our tasks, and improved patient experiences."
"
Shelly Medeiros
Director of Operations, Queen Square Doctors
"We needed more admin support to send automated reminders for every appointment. With Waive, we scaled our patient comms without hiring a single new staff member!"
"
North Bay General Surgery
BOOK A PERSONALIZED, LIVE DEMO
Start Automating Your
Appointment Reminders
Pick a time that works for you. Our team will walk you through exactly how Waive works for your clinic type, it only takes just 20 minutes.
FAQs
Frequently Asked Questions
Still have questions? We'd love to walk you through it.
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The Intelligent Clinic Company · Patient Reminder Automation | Document Triage Automation | Automated Task Manager
